Facilities Officer

Position Title: Facilities Officer

Location: Loughborough (work at other sites outside of Loughborough will be required)

Hours of duty: 28 hours per week over 4/5 days. This can be discussed.

Salary £13.94 per hour / £20,352.46 per annum

Role Purpose:

The Facilities Officer will support in ensuring the compliance, safety, and upkeep of our premises. Reporting to the Facilities and Compliance Manager and working closely with the facilities coordinator. The role involves supervising contractors, conducting inspections, completing compliance checks, ensuring good facilities standards and adherence to health and safety standards.

This role requires a willingness to learn and be adaptable. The role will involve both collaborative work, but a lot of independent working, so being organised and showing initiative is key. You will often be on site carrying out checks or supervising contractors.

You will play a vital role in maintaining a safe, secure, and welcoming environment for all our service users and staff alike.

Main responsibilities:

• Completing property compliance checks in multiple properties as requested to do so. These include fire, building and legionella checks.

• Attending properties to provide access and ensure safety and compliance of contractors working on our sites where needed. Including ensuring work permits are completed, method statements and risk assessments are received where necessary and accurate. Ensuring these are filed accordingly.

• Completing other additional compliance and audit checks, including recording findings. All in aid to support safety and compliance across the Charity. These checks may include, but not be limited to vehicle, mould, fire doors, signage and CCTV. Escalating any concerns to the Facilities and Compliance Manager.

• Supporting the Facilities Coordinator with scheduling work with external contractors to complete reactive and planned works. Including advising staff teams of the work.

• Carrying out basic facilities triage work, including but not limited to attending to boiler faults and assessing program timers and CCTV concerns. Also carrying out basic maintenance tasks in properties, such as DIY tasks you may do at home.

• Overseeing storage and donations at storage location. Arranging collections and deliveries and supporting with collections where needed. Ensuring that regular checks of storage locations are carried out, recording relevant information and communicated out across the charity.

• Supporting with move on processes, including manual handling activities such as lifting and transporting resident items and stored items to residents new address.

• Assisting in the monitoring of fixed assets and property condition across the Charity.

• Supporting facilities projects such as refurbishments and void room turn arounds, including the possibility of assisting in painting alongside maintenance team.

• Supporting facilities project planning and helping implement new processes to aid compliance across the charity.

• Supporting waste management, obtaining permits and ensuring that waste is disposed of appropriately and in line with guidance. You may be asked to support waste disposal trips.

• Supporting Facilities and compliance officer in their absence with monitoring maintenance work on our internal database.
• Supporting environmental management strategies, looking at ways to improve recycling and energy use in projects.

General duties

• Report all incidents of H&S on the appropriate platform.
• Report any safeguarding or substantial risk concerns to the appropriate project manager.
• To undertake/attend any training and/or meetings as required by the job role.
• To adhere to all of Falcon Support Services policies and procedures as well as any specific local procedures
• Due to the nature of work, this post is exempt from the Rehabilitation of Offenders Act 1974 and will therefore require you to disclose all criminal convictions and comply with a Criminal Records Bureau check.
• To develop Falcon Support Services commitment to equal opportunities and to promote non-discriminatory project practices in all aspects of work undertaken.
• All employees are required by Section 7 of the Health and Safety at Work Act to take reasonable care of their own health and safety and that of others who may be affected by their acts or omissions.

This job description is not intended to be an exhaustive list but to indicate the main responsibilities of the post, such additional duties may be undertaken which are reasonably commensurate with the level of post.

Knowledge, Experience & Skills:

• Previous experience working in facilities or health and safety is desirable, but most importantly an ability to learn and use initiative is required.
• Basic maintenance skills – desirable
• Ability to work in a supervisory capacity with strong people skills.
• Excellent communication skills.
• Strong organisational skills and effective time management.
• Good literacy, numeracy and IT skills. Must be able to use emails.
• Be able to work alone with limited supervision.
• Ability to carry out risk assessments or willingness to learn.
• Willingness to undertake training and gain qualifications.
• Must be able to drive, due to role requiring attending multiple sites, some further afield.

Mandatory Requirements:

• Must be over the age of 18
• Willingness to undergo a satisfactory enhanced DBS check
• Have access to a vehicle for business purposes
• Hold a valid driving licence and be able to drive the company van.