Purchase Ledger/ Order Clerk

Job Description

Post: Purchase Ledger / Order Clerk

Department: Admin

Location: Loughborough

Hours of duty: 17.5 hours per week

Mon 09:00 to 15:00

Tue 09:00 to 15:00

Wed 09:00 to 14:30

Salary: £11.60 per hour

Purpose of the job

To support the work of the Finance Department and Central Services

To provide administrative services for Finance and Central Services Departments.

Duties and responsibilities

  • Transfer from Purchase Ordering files on SharePoint the monthly Invoices and Purchase Orders and save them to Awaiting Payments on Finance/Admin. Print off monthly invoices ready to enter on the Sage50 program.
  • Setting up new supplier's accounts and maintaining existing account details on Sage50
  • Check all purchase orders have been approved by the relevant Manager and that the approved limit is in line with Falcon Support Services Procurement Policy.
  • Run monthly reports from Sage50 to inform which supplier will need to be paid.
  • Enter monthly purchase orders onto Sage50. Run monthly reports from Sage50 to show which suppliers require payment.
  • Process Staff Expenses.
  • Process Projects Petty Cash.
  • Place orders for the Charity’s Projects. Work with staff and Suppliers to ensure the goods are delivered to the correct Projects.
  • All orders will be uploaded to SharePoint with a signed Purchase Order by the Project Manager. The Purchase Order will be in line with Falcon Support Services Procurement Policy.
  • Being the first point of contact for staff and Suppliers payment queries.


  • To undertake/attend any training and/or meetings as required by the job role.
  • To promote a positive image of Falcon Support Services, working as part of an integrated team.
  • Ensure all aspects of the Group Equality and Diversity and Health and Safety policies are implemented effectively.
  • Ensure confidentiality and data protection are adhered to,
  • Due to the nature of work, this post is exempt from the Rehabilitation of Offenders Act 1974 and will therefore require you to disclose all criminal convictions and comply with a Criminal Records Bureau check.
  • To develop Falcon Support Services commitment to equal opportunities and to promote non-discriminatory practices in all aspects of work undertaken.

Knowledge, Experience & Skills:

  • Working in an office
  • Using Microsoft office, excel, word and possibly Sage50 would be an advantage
  • Education at level 2 or level 3 AAT or equivalent NVQ accountancy would be an advantage

Mandatory Requirements:

  • Must be over the age of 18.
  • Willingness to undergo a satisfactory enhanced DBS check.

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Falcon Support Services is a Registered Charity

Charity number: 1103101. Company number: 04177320